5.1 Establishment records
Greyhound establishment records must include the following:
GRV participant registration number (where applicable);
copies of all standard operating procedures for the establishment;
emergency management and evacuation plans for the establishment including site maps;
the establishments insect, ectoparasite and vertebrate pest management program and evidence that the program is being maintained and adhered to;
a complete and up to date list of staff working at the establishment including the following details for each individual staff member - contact details, experience and/or qualifications, training history and tetanus immunisation status or exemption certificate where appropriate;
a complete copy of all records relating to staffing on a daily basis, for example a daily staff roster (where appropriate);
the current health management plan for the establishment;
the written agreement/s with the veterinary practitioner and complete contact details of both the general veterinary practitioner and emergency veterinary practitioner (where different);
other contracts and contact details of external greyhound service providers. For example, feed suppliers, meat suppliers, pest controllers, physiotherapists, chiropractors etc.;
all records related to selling, transferring (both temporary and permanent) and/or giving away of greyhounds to and from the establishment;

a complete copy of the sale and transfer health and management statement by the operations manager (within the GRV treatment record book);
a copy of the veterinary practitioners general health certificate for greyhounds sold, transferred or given away to a new owner;
a copy of literature provided to a new owner regarding the care of a greyhound where sold, Transferred or given away to a member of the public that is not a GRV participant;
all records relating to the purchase, acquisition or transfer of greyhounds into the establishment, including the contact details of the previous owner and operations manager, the greyhounds previous location, microchip number, copies of transfer of ownership papers (where applicable) and up to date GRV treatment record book at time of transfer to the establishment; and
a copy of the transport vehicle/s log book.
Where staff are employed by the establishment, a complete set of daily staffing rosters must be kept for a period of no less than 12 months.

5.2 GRV treatment record book
All treatment records of any type must include the date and time of the treatment administered, person prescribing the treatment, dosage and details of treatment, and any relevant observation of the greyhound during and post treatment. The name and signature of the person administering the treatment must also be recorded.
Records of daily observations, inspections and exercise, in accordance with the requirements of this Code, must be kept for a period of no less than 12 months.
5.2.1 Greyhound record files
A Greyhound record file must be established for each individual greyhound at birth and maintained according to the following requirements until the ownership of the greyhound changes or the greyhound is deceased.
All greyhounds must be registered with GRV by seven days of age and allocated a GRV treatment record book, which must be kept up to date at all times and maintained at the establishment where the greyhound is kept. Copies of records of greyhounds sold by or retained by the establishment must be kept for a period of no less than 5 years.

The proprietor of the establishment must ensure that the following details are recorded in the GRV treatment record book and with GRV for each greyhound:
name of dam, registration details, date of birth and any other relevant details including earbrands;
name of sire, registration details, date of birth and any other relevant details including earbrands;
birth date;
sex and reproductive status (entire or desexed);
colour;
earbrands and other distinguishing features;
service/insemination dates (where applicable);
whelpings (where applicable);
litters born (dead or alive, or combination);
number of puppies per litter and their GRV registration numbers;
a complete health care and veterinary history including:
- vaccination records and matching vaccination certificates;
- internal and external parasite control;
- heartworm records;
- oral supplements and injected substances records; and
- administration of any Schedule 2, 3, 4 or 8 drugs (by date, time, dose, route of administration, drug name and name of person giving the drug).
- name and address of new owner or new care giver (in the case of a transfer);
date of rehoming to a pound, shelter or member of the public and/or date of euthanasia and disposal;
health and management statements for all transfers of the greyhound between establishments and owners; and
disposal, euthanasia and death records including date and method of disposal, cause of death and a copy of the Notice of Intent to Euthanase and Euthanasia Certificate submitted to GRV.
An up to date GRV treatment record book containing current vaccination certificates must be provided for each greyhound before admission for boarding, rearing and/or education and training.

In addition to the records kept in the GRV treatment record book, the following information must be recorded relating to each greyhound admitted for boarding, rearing and/or education and training:
the name of the owner;
contact telephone number, address and GRV registration number of the owner or the owners authorised representative;
a description of the greyhound including:
- and microchip details;
- details of condition on arrival which is to include weight and photo as evidence;
- date of admission;
- expected date of collection;
- details of medical, dietary, bathing and grooming requirements and physical condition;
- exercise, enrichment, socialisation and handling history and management statement for that greyhound;
- any collars, leads or belongings brought in with the greyhound;
- name and contact telephone number of the owners veterinary practitioner; and
any behaviour changes.
Written permission of owner/s must be obtained before housing two or more greyhounds together in a pen during boarding.
5.2.2 Individual greyhound identification
The name, description, sex, and microchip number of each greyhound in the establishment must be displayed clearly on every kennel or pen in the form of an identification card.
Each identification card must also indicate whether the greyhounds are receiving additional care and the type of care. For female greyhounds, this includes the number, birthdate, sex and details of offspring in her current litter.
Kennel or pen cards are not required if the greyhound is being housed in a residential premises (a home).